£12.54 per hour + £1.51 holiday pay
Advertising End Date
19 May 2025

Role & Department Overview

Please Note: This is a non-STUDENT role 
 
The role of Administrative Assistant will be based in the the Lancaster Medical School, which is a Department located within the Faculty of Health & Medicine. The Department delivers excellence in undergraduate and postgraduate teaching, and research that impacts patient and public health outcomes locally, nationally and internationally.
 
The role will provide administrative support for a number of internal colleagues, which will cover academic, clinical academic, administrative staff and undergraduate medical students. The role may also liaise with external colleagues from across a number of local NHS trusts.
 
The role will work closely with the School Manager and Undergraduate Manager on a number of key administrative projects. 
 

The Faculty of Health and Medicine provides an environment that strongly supports the individual needs of each employee, promoting a healthy work-life balance. We are committed to family-friendly and flexible working policies on an individual basis, as well as the Athena SWAN Charter, which recognises and celebrates good employment practice undertaken to address gender equality in higher education and research.

Lancaster Medical School is committed to ensuring our workforce is reflective of our diverse student population and is therefore committed to increasing representation of staff of Black, Asian and Minority Ethnic backgrounds across all roles and at all levels.

 
Preferred start date: 2nd of June 2025
 
Expected end date: 22nd of August 2025
 
Weekly hours: 36.5 hours weekly
 
Location: On the Lancaster University campus; Remotely (in the UK) and at the premises of an external employer

Job Description

General administrative duties will include:
 
  • Record Management - providing support to the maintenance of accurate records in line with University and GDPR policy and legislation
  • Assist with the review of Department document storage
  • Preparation of reports and spreadsheets in Excel. The use of other software aspects such as open solver.
  • Assist the team with start of year planning activities
  • Assist with Departmental events such as graduation

Person Specification

The successful candidate should be able to demonstrate the following:

Essential

  • Effective numeracy, literacy and word processing skills (GCSE Maths and English and ECDL, or equivalent).
  • Experience of using a range of Microsoft Office packages at an advanced level.
  • Ability to work in a team and have a flexible approach to work.
  • Ability to communicate effectively and appropriately with a variety of people and organisations whilst maintaining professionalism.
  • The ability to present information in an accurate and appropriate format.
  • Experience of prioritising workload to meet competing deadlines and provide the highest level of service.

Desirable

  •  Experience of NHS administrative or Higher Education processes in a busy office environment.

Key Information:

Training will be provided to support you in learning the skills required in this role. The professional skills you will develop working with the team will be highly transferable to the future graduate employment.

Any queries about this role should be directed to Rebecca Hodgson: [email protected]
 
 
 
 
 
 
You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered. Click here for help with your cover letter 

Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.

Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand. 

Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.

Apply

Help and advice on making applications can be found on the Lancaster University Careers pages. Visit www.lancaster.ac.uk/careers.

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